JP.ADMINISTRATION CIRCULAR No. D.20.For circulation to Heads of Divisions.

A History of the Ministry of Information, 1939-46

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JP.
ADMINISTRATION CIRCULAR No. D.20.
For circulation to Heads of Divisions.

DISTRIBUTION OF EXTERNAL REPORTS RECEIVED IN THE MINISTRY.

Nature of Report	Recipients.	Method of Distribution
1. B.B.C. Daily Digest of Foreign Broadcasts. (Twice daily. Confidential)	Sir Frederick Whyte Miss MacGachen Mr. Burton Leach Mr. Williams Reference Centre Mr. Burns Mr. Kirkpatrick Lord Perth Sir John Pratt Mr. Sprigge Miss Monroe (3) Mr. R.E. Balfour (2) Prof. Rushbrook-Williams (2) Col. Bromhead Mr. Macgregor Mr. Bret Capt. Chetham-Strode(part 1 only)	Sent direct by B.B.C. to i. Registry of press and Censorship Bureau which distributes all copies in the Bureau. ii. Ministry Registry No.2 which distributes all copies for 3rd and 4th Floors of the Institute of Education. iii. Ministry Registry No.3 for 1st and 2nd Floors of Institute. iv. Post Room, Senate House, which distributes all copies to those members of the Ministry in the Senate House.
2. B.B.C. Notes on Daily Digest of Foreign Broadcasts (Confidential)	Reference Centre Mr. Heald Miss MacGachen Mr. Burton Leach Mr. Williams Mr. Burns Lord Perth Mr. Kirkpatrick Sir John Pratt (2) Mr. Stewart Mr. Sprigge Miss Monroe (2) Mr. R.E. Balfour (2) Prof. Rushbrook-Williams (2) Mr. Macgregar Mr. Bret Mr. Leigh Ashton (2)	As for 1.

Nature of Report	Recipients	Method of Distribution
3. B.B.C. Weekly Analysis (Secret)	Lord Hood Director General Mr. Wiltshire Lord Perth Mr. WaterfieId Mr. Macadam Sir Frederick Whyte Mr. Hodson Professor Harlow Mr. Burns Reference Centre Director Foreign Division Miss Monroe Mr. Randall Mr. Warner Allen Sir John Pratt (6) Prof. R. Williams (14) Mr. Cowan (4) Mr. Grubb (5) Mr. Balfour (5) Mr. Balfour (5) Cmdr. Pinks (2) Mr. Benink (2) Mr. Syme (8) Mr. Sprigge (2) Mr. Wiskeman Mr. Stevents Mr. Smollett Mr. Welch Mr. Macgregor B.B.C. Room 217 Mr. Woodburn Mrs. Adams Mr. Briggs Sir Walter Monckton News Dept, Foreign Affairs	As for 1. except that copies for the Senate House are distributed from Registry No.1 instead of from the Post Room.

Nature of Report	Recipients	Method of Distribution
4. Daily Broadcast Summary for War Cabinet. (Confidential)	The Minister Sir Kenneth Lee Lord Perth Sir Frederick Whyte Mr. Hodson Mr. Peake Mr. Steel Mr. Hilton Mr. Lindsay Mr. Heald Miss Monroe (2)	Sent every morning from B.B.C. to Broadcasting Division which distributions.
5. B.B.C. Monthly Intelligence Report (Four parts: European, Arabic, Spanish, Empire, one part comes in each week of every month).	Director of Foreign Division Mr. Wellington Mr. Heald Sir Walter Monckton (European only)	Addressed direct from B.B.C. (One part every Wednesday).
	Miss Monroe Mr. Randall Mr. Routh Mr. Burgess Mr. Bruce Prof Rushbrook-Williams (Arabic only) Mr. Wiskeman (European only) Mr. Benink (European only) Mr. R.E. Balfour (European only) Mr. Sprigge (European & Arabic) Mr. Cowan (European & Spanish) Mr. Bonham-Carter (European & Spanish)	Addressed direct from B.B.C. (One envelope to Foreign Division).

Nature of Report	Recipients	Method of Distribution
6. B.B.C Weekly Empire & Foreign Press Synopsis	Director of Foreign Division Mr. Heald Sir Walter Monckton	Addressed direct from B.B.C.
6. B.B.C Weekly Empire & Foreign Press Synopsis	Mr. Randall Mr. Routh Mr. Burgess Mr. Bruce Prof. Rushbrook-Williams Mr. Wiskeman Mr. Sprigge Mr. Benink Mr. Cowan Mr. Bonham-Carter Mr. R.E. Balfour	Addressed direct from B.B.C. (One envelope addressed to Foreign Division)
7. B.B.C. Studies in Broadcast Propaganda (Secret. Occasional)	As for B.B.C. Weekly Analysis (No.3)	As for B.B.C. Weekly Analysis (No.3)
8. Chatham House Weekly Review of Foreign and Dominions Press (Confidential) 6 parts:- Series A Germany & Occupied Territories Series B Part 1 North & West Europe, Switzerland, Italy.	Lord Perth Mr. Macadam Sir F. White Mr. Hodson Mr. G. Williams Prof. Harlow
Series B Part 11 South-Eastern Europe & Near East Series C U.S.S.R. & Far East.	Mr. Balfour Mr. Bruce Mr. Cowan Mr. Grubb Mr. Hamblock Mr. Henderson Sir John Pratt Mr. Smollett Mr. White Mr. Wiskeman	One complete set each

Nature of Report	Recipients	Method of Distribution
Series D. France & Poland. Series E. Dominions	Mr. Stavridi	2 complete sets 1 copy Series B, Part 2
	Mr. Syme	6 Complete sets
	Mr. Skene Smith	7 copies, Series A 7 copies, Series B. Parts 1 & 2 7 copies, Series C
	Miss Lloyd	11 complete sets 3 copies, Series D.
	Mr. Lindsey Reference Library	3 copies.
	Mr. Burns Dr. Mumford Mr. A. Bell Foreign Press Telephones Mr. Lisa	Series E.
	Naval Affairs.	Distributed by the Reference Library except for (i) Copies for the Foreign Division, which arrive in one parcel and are distributed individually by F.D. Registry. (ii) Copies for Mr. Hodson, Mr. Williams and Professor Harlow which are sent direct from Oxford.

Nature of Report	Recipients	Method of Distribution
9. Weekly Press Cable Summary for War Cabinet (Chatham House, Secret)	Lord Hood Sir Kenneth Lee Lord Perth Mr. Waterfield Mr. Macadam Sir Frederick Whyte Mr. Hodson (3 copies) Mr. Peake Lt.Comdr. Rich (2 copies)	Sent direct from Oxford to individual recipients.
	Mr. Maclennan (2 copies) Mr. Kirkpatrick (2 copies)
10. Chatham House Memorandum & Economic Notes on the Americas (Confidential Occasional)	Miss Griffith (6 copies) Mr. Rushbrook-Wiliams (18 copies) Mr. Stavridi ( 7 copies) Mr. Sprigge ( 2 copies) Mr. Cowan ( 6 copies) Mr. Balfour ( 1 copy) Mr. Benink ( 3 copies) Mr. Wiskeman. (10 copies) Mr. Macadam ( 1 copy ) Peace Aims Series :-	Addressed from Chatham House to Reference Centres and distributed from there, with the exception of Mr. Macadam who receives his copy direct from Oxford.
	Mrs. Glenny (20 copies) Mr. Henderson (25 copies) Mr. Stavridi ( 7 copies) Commander Pinks ( 1 copy ) Mr. Skene Smith ( 6 copies) Prof. Rushbrook-Williams (18 copies)

Nature of Report	Recipients	Method of Distribution
11. Weekly Political Intelligence Summary (P.I.D. Secret)	Lord Hood, passed to Sir Walter Monckton Sir F. Whyte, Mr. Hodson. Director-General, passed to:- Mr. Waterfield Mr. Stevens, passed via Miss White to:- Directors and Heads of Sections of Foreign Division (12 numbered copies)	Direct from Foreign Office, and passed by D.G. and Mr. Stevens as shown.
12. Press Summary on Colonial Affairs	Mr. Hodson Professor Harlow Mr. Nicholson Mr. Usill	Direct from Colonial Research Section (Dr. Mumford, Thornhaugh St.) Wanted by Reference Centre.
13. Daily Intelligence Digest Electra House, Confidential)	Mr. Carton, passed to:- Reference Centre Miss Monroe Miss Monroe (second copy for cutting)	Direct from Electra House, and passed as shown.
14. Fortnightly Analysis of German Propaganda. (Electra House, Secret) (See also No.22)	Lord Hood passed to Sir Walter Monckton. Mr. Waterfield, Mr. Bevan Director General. Mr. Wellington	Direct from Electra House from Foreign Office. Lord Hood receives a second copy direct from the Cabinet offices.
	Director of Foreign Division. Mr. Hodson Sir Frederick Whyte.
15. H.C.3 Daily Summary (Postal Censorship)	Director, Foreign Division, passed via Miss White to:- Certain Heads of Section and Miss Monroe (9 copies) Mr. Welch Mr. Adams Reference Centre.	Addressed from Wormwood Scrubbs to Col. Birch's office, and distributed from there.

Nature of Report	Recipients	Method of Distribution
16. M.C.5 Daily Report (Postal Censorship)	Director, Foreign Division Mr. Welch Mrs. Adams Miss Monroe (2 for cutting)	Addressed from Wormwood Scrubbs to Birch's office and distributed from there.
16. M.C.5 Daily Report (Postal Censorship)	Mr. Randall Mr. Heald) Mr. Leigh Ashton Mr. Stevens	Direct from Liverpool
17. M.C.5 Periodic Reports	Lord Hood (All reports) Mr. Leigh Ashton reports) Mr. Heard (reports) Miss Monroe (reports) Mr. Randall (reports) Mr. Smollett (reports) Mr. Stevens (reports) Mrs. Adams (Home Intelligence) Mr. Burns (Catholic Church) Mr. Benink (Holland, Belgium, Switzerland) Mr. Burgess (B.B.C.) Mr. Bonham-Carter (Latin America) Mr. Bruce (South-East Europe) Mr. Cowan (Spain, Portugal) Mr. Grubb (America generally) Mr. Davall (North America) Mr. Sprigge (Italy) Mr. Wiskeman (Scandinavia & Baltic)	Direct from Liverpool
18. H.E.W. Weekly Intelligence Report (Secret)	Lord Hood Mr. Heald Mr. Stevens.	Direct to Mesres. Heald & Stevens from M.E.W. Lord Hood receives his copy through the Cabinet offices.

Nature of Report	Recipients	Method of Distribution
19. Statistics of Imports into Scandinavia and the Low Countries (Monthly. Secret)	Mr. Heald Mr. Stevens Mr. Benink Mr. Wiskeman	Direct to individual recipients from M.E.W.
20. Propaganda Points from Press of Germany and Contiguous Countries (M.I.7)	Director General Mr. Heald Mr. Bashford.	Direct from M.I.7
21. W.V.S. Monthly Intelligence Report (Secret)	Lord Hood, passed to:- Mrs. Adams.	Sent direct to Lord Hoods.
22. Electra House Progress Report (Monthly)	Lord Hood	Sent to Lord Hood from Cabinet Offices.
23. Report to Cabinet on Civil Defence. (Monthly)	Lord Hood	Sent direct from Cabinet Offices.
24. Report to Cabinet on Dominions India and Burma and the Colonies.	Lord Hood, passed to Mr. Hodson.	Sent direct from Cabinet Offices.

16th JULY, 1940.

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